The objectives and activities of the Executive Committee shall be:
to promote use of the hall in accommodating a range of activities of interest to parishioners;
to accommodate external artists and other creative people in displaying their skills/talents for the enjoyment of parishioners and neighbouring community residents;
to facilitate large congregation of people for ‘Town Hall’ forums and public information gatherings
to gain access to equipment and materials that are needed to implement the activities; and
to engage in social activity alongside other stimulating activities.
The aims of the Executive committee shall be:
to hold the scheduled property in trust for the parishioners of Borrisoleigh and ensure the management of the Hall upholds the community interest;
to maintain the property in good condition so that the safety and welfare of all attendees allows all permitted activities be delivered in a safe environment;
to encourage and provide access for people from the parish in the first instance to engage in stimulating creative, social, leisure, educational and other activities of interest in the Marian Hall;
to encourage the sharing and development of talents, to learn new skills and promote use of the stage area for those with artistic skills in the Marian Hall;
to help people who might become isolated to enjoy creative activity and to encourage greater interaction among local people at the Marian Hall.
Membership of the Executive committee shall be open to all residents living in the village and rural towns lands that comprise the parish of Borrisoleigh. There is no membership fee.
The affairs of the Marian Hall shall be managed by a committee nominated and elected at the A.G.M. consisting at least of Chairman, Secretary and Treasurer together with at least five trustees.
It will be a desirable aim to have an even male/female mix.
The committee shall hold office for a period of one year or until the following A.G.M. whichever is sooner.
The committee shall have power to co-opt not more than 3 other members and to fill vacancies.
The committee shall convene bimonthly or more often if deemed necessary by the Chairman.
The quorum for meetings shall be 5.
The Chairman, Secretary and Treasurer shall collectively act on behalf of the Committee between meetings, subject to later ratification by the Executive Committee.
The Chairman shall preside over all meetings. In his/her absence, those in attendance shall nominate a chairman for the meeting. No decision of a committee meeting may be reversed except with the consent of 2/3 of those present and entitled to vote.
a. The Group shall charge a nominal fee for the hire of the hall to cover heat and lighting and insurance as necessary to fulfil its aims.
b. The Group shall open a bank account in the name of The Marian Hall.
c. Cheques shall be signed or accounts held by any two of Chairman, Secretary and Treasurer.
d. Expenditure in excess of €2,000 (incl.VAT) will require approval of the Executive Committee.
A resolution to wind up the Group may be passed at a General Meeting specially convened for that purpose, if supported by not less than ¾ of the full executive committee. This meeting shall also decide on the disposal of the property, any funds or equipment which may be in the Marian Hall’s name or how to meet any outstanding debts at the time of dissolution. Consideration will be strongly given to other properly constituted groups or organisations in the Borrisoleigh area with similar aims.
a. There shall be an annual meeting in each calendar year. A minimum of one month's notice shall be given for the annual meeting. Only parishioners over 16 years of age will be entitled to vote or be appointed to office
b. The annual meeting shall:
approve the annual accounts, or statement of income and expenditure;
ensure that a bank manager or qualified accountant act as ‘auditor’ of the accounts
approve the signatories for the bank account;
elect a Chair, Treasurer and Secretary for the year; the Treasurer and Secretary may be established as a single office;
elect a committee or working party to manage or co-ordinate specific task(s) if deemed appropriate or necessary;
elect a minimum of five Trustees to hold the scheduled property in trust upon the Trust as recited in the legal indenture and witnessed by legal profession;
receive a Secretary’s report on the year's activities; and
decide any other business.
c. The meeting will only go ahead if the quorum of those who can attend the annual meeting is achieved. Decisions shall be made by a simple majority of those attending. In the event of a tie the Chair shall have the casting vote.